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Close a Duty

This guide walks you through the steps to Close duties in the Spothire dashboard.

Steps to Close a Duty​

  1. Navigate to the Alloted duties Dashboard
    • Log in to the Spothire dashboard.
    • Click on Duties.
    • Under Duties, select Dispatched

1. Open the Close Duty page​

Close Duty

  • Hover on Status column of a dispatched duty.
  • This will show a Close duty button.
  • Clicking on this button will open the Close Duty page where you need to fill the form to close a duty

Steps to Fill the Close Duty Form​

1. Fill the Duty Details​

Close Duty Form

  • Duty Start Date: Select a start date for the duty.
  • Duty End Date: Select an end date for the duty.
  • Duty Start Time: Select a start time for the duty. (required)
  • Duty End Time: Select an end time for the duty. (required)
  • Duty Start Km: Select the starting km for the duty. (required)
  • Duty End Km: Select the ending km for the duty. (required)
  • Duty Type: Select a Duty Type from the dropdown.
  • Vehicle Group: Select a Vehicle Group from the dropdown.
  • Auto-switch duty types: Check or uncheck this checkbox based on whether you wish to auto check duty types or not.
  • Price: Enter the price
  • Per Extra KM Rate: Enter the rate per extra kilometer for the duty.
  • Per Extra HR Rate: Enter the rate per extra hour for the duty.

2. Fill the Chargeable Driver Allowances​

Chargeable Driver Allowances

  • Daily Allowance: Enter a daily allowance for the driver.
  • Over Time: Enter the over time allowance for the driver.
  • Outstation Allowance: Enter the over time outstation allowance for the driver.
  • Outstation Overnight Allowance: Enter the over time outstation overnight allowance for the driver.
  • Night Allowance: Enter the night allowance for the driver.
  • Sunday Allowance: Enter the sunday allowance for the driver.
  • Extra Duty Allowance: Enter the extra duty allowance for the driver.
  • Early Start Allowance: Enter the early start allowance for the driver.

3. Add Billing Items​

Add Billing Items

  • Item: Select an item from the dropdown.
  • Amount: Enter the billing amount of the item.
  • Choose File: Click on choose file to open the file explorer and choose a file to upload, if you wish to upload any files.
  • Description: Enter a description for the billing item, if needed.
  • Add Another Item: Click on this button if you wish to add one more billing item.

4. Upload Scanned Duty Slip​

  • Click on the Drop your avatar here, or browse button.
  • This will open your device's file explorer where you can find and select the scanned duty slip to upload

5. Finally, Close the Duty​

  • Remark: Enter any remarks that you have about the duty.
  • Finally, click the Close and view duty slip button.

This completes the process of closing a duty. Make sure all mandatory fields are filled and correct before saving the information.

info

After closing a duty, it will show up under the Completed tab in the Duties listing page.